Hempstead Arts Exhibition & Sale
How we run our exhibition (Terms and Conditions)

	Timetable 2024
	To Begin With
1.	Thoughout the year		Search for Artists	New Artists and a selection of those who have taken part previously (see paragraph 25 if you would like to be considered)
2.	January/ February		Invitations to take part sent out
3.	Wed 28 Feb		Aim to have most of the places allocated	Payment of the £10 Admin Fee required to secure place
4.	Sun 30 Jun		Image of one or two items to be submitted for use in publicity	Preferably one(s) intended to be exhibited and offered for £300 or less
5.	Sat 03 Aug		Entry forms must be submitted	On-line or on the official entry form (see paragraphs 17.1 and 18.1)
	Week Leading up to the Exhibition
6.	Sun 25 Aug		Last-minute substitutions	Please declare items that are no longer available at least a week before the exhibition opens
7.	Wed 28 Aug or	1–5 pm or by appointment	2D items to be brought in	To Hempstead Village Hall where they will be hung for you (see paragraph 17)
	Thu 29 Aug	by noon
8.	Fri 30 Aug	by noon	3D items to be brought in	To Hempstead Village Hall where you are invited to set out your display (see paragraph 18)
9.	Fri 30 Aug	6:30–8:30 pm	Preview for Residents of Hempstead, Artists and invited guests
	Exhibition Weekend
10.	Sat 31 Aug and	10 am–5 pm	The Exhibition	Hempstead Village Hall NR25 6TL. There is no need for Artists to be present during the Exhibition.
	Sun 01 Sep			Refreshments will be available all day
	After The Exhibition
11.	Sun 01 Sep or	4:30 pm or soon after	Collection of unsold items	If you are unable to pick up the item(s) in person then we must be informed of the name of the nominated deputy in advance
	Mon 02 Sept	4–6 pm or by appointment
12.	Fri 20 Sept		Payment to artists
	Exhibited Items
13.	All items must be for sale with a maximum selling price of £300. Excceptionally, a single item can exceed this amount (please contact to discuss).
	Providing items with a range of sizes and prices may encourage sales of your work.
14.	As far as it is possible, all the work submitted by an artist will be displayed together. This is not guaranteed - items may have to share space with the work of other artists.
15.	Please ensure that all entries detailed on the entry form are available for the exhibition. See paragraph 6 regarding last-minute substitutions.
16.	The organisers reserve the right to refuse work which is deemed inappropriate.
	2D Items
17.	2D items will be hung on boards and must have either a cord strung across the back or a hook at the top centre of the picture.
17.1	Please supply a spreadsheet of 2D items with the following columns:
	1.  Title  as it will be displayed with the item   2.  Medium  for example: Watercolour, Oils, Charcoal, Pencil   3.  Price  maximum £300   4.  Quantity  if you have more than one at the same price   5.  Height  to nearest cm/inch including frame   6.  Width  ditto   7.  Unit  cm or inches   8.  Orientation  Landscape, Portrait or Square
	For example:
	Title Medium (Print) Price Qty Height Width Unit Orientation Pig in a Poke Charcoal £100 1 40 30 cm Portrait
	Alternatively, this information can be entered into the on-line form: http://hempsteadarts.co.uk/entry-form.html
17.2	All items must be clearly marked on the back with the title, price and the artist's name.
17.3	Item cards detailing each displayed item will be provided for 2D work. These measure 53 x 105 mm.
17.4	2D items will be mounted on panels of about 1.2 wide × 1.6 high metres. There may be more space if you are not bringing greetings cards or a browser. Any excess pictures will be held back and only displayed when the sale of items permits.
	3D items
18.	3D items will be displayed on either the stage or table provided. Alternatively, they can be hung in a window or placed outside as appropriate. If in doubt please contact to discuss.
18.1	Please supply a spreadsheet of 3D items with the following columns:
	1.  Title as it will be displayed with the item   2.  Medium for example: Watercolour, Oils, Charcoal, Pencil   3.  Price maximum £300   4.  Quantity  if you have more than one at the same price   5  Location Table, Wall, Window, Outside
	For example:
	Title Medium Price Qty Location Pig in a Poke Ceramic £150 1 Table
	Alternatively, this information can be entered into the on-line form: http://hempsteadarts.co.uk/entry-form.html
18.2	All items must have the price and the artist's name fixed in some way. Perhaps by label tag or sticky label.
18.3	Please ask if you would like to be provided with small item cards like this example. This is not a substitute to the label mentioned in the previous sub-paragraph. These measure 35 x 69 mm.
18.4	It is difficult to be too precise about how much space will be available for 3D items but in the past a table top of about three quarters of a square metre has been allocated. Depending on many factors more space may be available.
	Browsers
19.	Artists are encouraged to bring a single Browser for unframed items – unframed items are popular.
19.1	All items must be clearly marked with the artist’s name and price.
19.2	Please supply a spreadsheet of Browser items with the following columns:
	1.  Title  as it will be displayed with the item   2.  Medium  for example: Watercolour, Oils, Charcoal, Pencil   3.  Price  no maximum   4.  Quantity  if you have more than one at the same price
	For example:
	Title Medium (Print) Price Qty Pig in a Poke Charcoal £70 1
	Alternatively, this information can be entered into the on-line form: http://hempsteadarts.co.uk/entry-form.html
	Greetings Cards
20.	Artists may bring up to one shoe-box full of Greetings Cards of their work.
20.1	All greetings cards must be marked with both the artist's name and the selling price.
	If at all possible, please have all your greetings cards at the same price. You may offer a reduction for, say, three or five greetings cards.
20.2	Please let us know how much you are charging for your cards at least a week before the exhibition.
20.3	A Box that stands on four legs will be provided. It has internal dimensions of 250 wide x 105 high x 290 deep.
20.4	A Label with the price(s) will be provided.
	Pot Luck
21.	For a number of years our Artists have generously donated a piece of their work which is assigned a number. Our visitors pay £10 and are invited to choose one of the numbers and the associated piece of work is theirs.
21.1	We ask Artists for whom it is appropriate to gift aid their donated item(s) to the amount of its usual selling price. In this way we are able to claim tax on the donation.
21.2	Recipients are always pleased to know who made the item. So please label your item(s) in some way – perhaps attaching a business card.
	Fees and Commissions
22.	There will be an administration fee of £10 per artist payable within one week of acceptance of a place. Please make cheques payable to Hempstead Church and send to the contact shown in paragraph 25 or by bank transfer (Bank Details on request).
23.	Payment by purchasers will be made to Hempstead Church. Artists will be paid the selling price for all items sold less 15% commission of the catalogue price.
	Insurance
24.	Whilst every care will be taken, no responsibility for loss or damage can be accepted and Artists should make their own arrangements for insurance if so desired.
	Contact
25.	Ian Summers   14 The Knoll, Hempstead NR25 6TJ   01263 710702   [email protected]